WebAsyst: managing users and groups

Table of Contents

Users and Groups at a glance

Adding users

To add a new user, click User -> Add User from the toolbar.

On the Contact tab add user’s name, Email address and other personal information, e.g. address, phone numbers, and etc. Click User tab to specify main user information that is required to login WebAsyst account.

  1. Login Name and Password which will be used by this user to login WebAsyst account
  2. Enable/disable email notification option and choose format (HTML or Text)
  3. Specify Language of the user interface
  4. User time zone and daylight saving option
  5. Start-up page which will open first after user's successfully login
  6. User status (active, inactive). "Inactive" users are not allowed to login WebAsyst account.

NOTE: Login name is assigned only once when you create new user and can not be changed later.

Setting user access rights

Click Access to see the list of WebAsyst services and included features. An enabled checkbox by the service/feature name indicates that user is allowed to access this service/feature. Services that include folders also indicate user's access level to a folder (e.g. Read, Modify, Full). An enabled checkbox by a folder name and the corresponding access level indicate user’s access to a folder.

The Access tab allows to customize user’s personal access rights and displays group access rights inherited from groups. If user belongs to one or more user groups, the combination of personal and user group access rigths will be applied, as illustrated by the following example:

Personal permissions Group permissions Effective permissions
- R R
RW R RW
RW RWF RWF

Managing user groups

It is often necessary to assign identical access rights to a number of users at one time, based on their role within team or organization. WebAsyst offers powerful capabilities to do so. This simplifies system management where there are a large number of users from different departments or branches.

Instead of giving necessary rights to each user personally, create a group, assign its access rights, and then add one or more users to it. Every user will inherit access rights that were set up for the group.

Each user can be a member of several groups and can have his own specifically set permissions. Effective rights will be a combination of personal and group rights of the user.

To add a new group, click Group -> Add Group and enter group’s name.

To rename a group, revise members of group, or modify group access rights, click Group -> Modify Group.

To delete a group, select it and click Group -> Delete Group.

NOTE: Deleting a group will not delete user accounts.